Board Members
Lisa Jolley, President
Jen Whitehurst, Vice President
Lindsey Barbee, Welcoming Committee
Joe Freeman, Member at Large (Landscape)
Fumi Ariga, Member at Large (website)
John Chartkoff, Fearless leader of our block watch
Titus Chang, Member at Large
Ken Graf, Treasurer
Keri Dana, Secretary
BWCA Meeting Agenda
ALL RESIDENTS ARE INVITED!
Wednesday--3/22/23
In person meeting, Lisa Jolley’s home, 2230 Viburnum Lane
7:00pm to 8:30pm
Meeting Minutes
Review of Financials-Ken
Reviewed summary of year end spending-total was $26,606; $2000 short of spending due to increased costs and trimming of trees in small park. 299 households with 70% paying dues, we are about 10% short. $10k in savings. 2022 dues income was between $24, 500 and $25, 000.
Costs will be going up for diesel charges
Need landscape budgets on spreadsheet
Discussion regarding entrances-Melinda Norfleet
Landscaper Mark did a great job trimming up trees at entrances
Melinda suggested get photos of entrances and talk about color schemes; painting, uplighting;
Solar powered lights at Thistlewood entrance aren’t very bright
Light was fixed at Snouffer entrance
Can vegetation at Lakebrook and Snouffer be cut back-who owns it?
Can we put a mirror somewhere on that corner?
3 meters in neighborhood that board pays
Upgrading meters-would have to talk to Royce and city to separate meters
Neighborhood watch update: John Chartkoff
Car stolen in neighborhood
People driving too fast down Oakfair; can we request a digital speed monitor to put in the neighborhood-Jon will call 311 to request one; will it collect data to justify putting in speed bumps?
Newsletter item: Link for neighbors to report speeding vehicles
Hit and run with mailbox on Maplebrook
Ask city if we can put ‘No Parking’ signs on one side of street—it could be a safety issue I.e. ambulances/fire trucks/buses
Newsletter item: Gentle reminder about parking on street due to safety concerns
Neighborhood bows
Purchase new ones that are the same?
Responsibilities
Dave took over bows 2 years ago-replaced bows then and some this year
Bow system: starting date, ending date; can ask for volunteers
Brookside Wood Street Signs
Previous member tried to replace all signs but was too expensive
Neighbor called Cedar Craft Products—installed cost $920 per post (17 posts); city has to come and attach street signs
City would replace them but they would be metal
Motion to replace wood signs-Ken, Melinda seconds; motion passes; John will call city to find out if we can replace metal sign; John Martin will call Cedar Craft to order post
Dues campaign:
Lisa handed out talking points for board members when going door to door
Fumi can set up website so neighbors can pay dues on there; there is an option to auto-renew (when site is ready for Membership feature)
Include a list of services and resources on the website
Treasurer will keep neighborhood directory
Melinda will do dues Facebook post and make flyer w/QR code
QR code can have link to google form that will go into spreadsheet
Note that neighborhood will not share information
Greeting and Inviting Neighbors
Make sure they are up to date of fees and to get involved:
Lakebrook-Keri
Thistlewood Court-Jen and Melinda
Maple Brook-Joe and John
Viburnum Lane-Lisa and Fumi
Fernleaf-Lindsey and Ken
Assign other streets
Other Updates
City park –John Martin talked to Columbus Parks & Rec-they are willing to do 4 or 5 park clinics through “Center Without Walls” program (Community Day in early spring March to May 2023)
Pickleball / Tennis / Basketball court
Arts and crafts
New soccer net
Will research activities to put on flyer
Little Library –Newsletter item? Bring books
Rental properties: 5 homes; 2 on Fernleaf; 1 on Lakebrook