Meeting Minutes
Board Members Present:
Lisa Jolley, President
Jen Whitehurst, Vice President
Joe Freeman, Member at Large (Landscape)
Fumi Ariga, Member at Large (Website)
John Chartkoff, Member at Large (Block Watch)
Community Members Present:
Melinda Norfleet
Ken Graf
Kari Gianangeli
Bonnie Kavicky
Board Members Not Present:
Lindsey Barbee, Treasurer Jeremy Hendricks, Secretary
Minutes: January/February minutes to be approved during next full board meeting
Financials: Group reviewed treasurer’s financials. Joe moved, John seconded, and board voted to approve the Budget as it stands.
As of end of February, 146 or 48.8% of houses have paid dues. Printed dues letter to be distributed in March.
Garage Sale: Kari G. and husband have volunteered in past. Bonnie reached out to ask whether Brookside Woods will have a garage sale in 2022. BWCA to survey community shortly to gauge interest. BWCA might designate a weekend for neighbors to hold garage sales, however 2022 event might not require as much organization (traffic directing, porta potties, etc.).
Entrances: Proposed project scope: Landscaping improvements (all entrances), new signs (161 entrances), sign touch-ups (Snouffer entrances).
Melinda has obtained written permission from 5/6 neighbors who live near entrances to do landscaping improvements.
Melinda is still looking for a neighbor experienced in landscape design who could design plans. Do any neighbors have experience in landscape design or know someone who could help with plans?
Melinda to submit written good- better-best plans/budgets for BWCA / neighborhood to review and consider
Looking forward: Discussed a potential fundraising campaign to fund improvements; a neighbor who works in landscape provided quotes for removal, might be able to order plants at cost
Block Watch: John received a question about what BWCA does to notify residents of urgent safety issues? Group discussed that urgent safety information is generally available to members of the public via public entities; in event of an emergency related to neighborhood security BWCA will call a special meeting to decide whether to share information with neighbors via email.
Thank You: Thank you to the residents who cleaned up 161 last weekend! It looks great!
Website: Fumi to continue to build out website with meeting minutes and will convert newsletters online
Decision needed regarding whether to activate the members’ section (password- protected for dues-paying members). Lisa motioned, Jen seconded, and board approved activating the members-only section
Discussed communication/distribution plan for neighbors who have already paid dues in 2022 •
GARAGE SALE:
Aft er a board meeting on April 5th it was decided that the neighborhood garage sale will be held May 13-15th from 9-4 each day but there will be no redirecting of traffi c or any porta potties. For a neighborhood garage sale, there is no permit requirement, with the following restrictions:
no more than 2 neighborhood garage sales per year
sale cannot last longer than 4 days.
WEBSITE:
It was also decided that we will postpone launching the password protected portion of our website
until next year.
SECRETARY POSITION:
Jeremy has withdrawn as our secretary so we are in desperate need of someone to step up into this position to help manage our meeting minutes as well as communication with our residents. Anyone who is interested in the secretary position or any other board position should reach out to me. See contact information on the first page of this newsletter.
BROOKSIDE BASH:
Also the neighborhood bash will be coordinated according to positions that need to be filled. See the next page of this newsletter for details of positions that need to be filled by volunteers to make this event happen. You will also find a list of needed items for the event. Our goal is to have a committee who would put together the upcoming neighborhood bash.